Statute Project

EURO-ARAB VETERINARY ASSOCIATION

2nd Statutes Project (22.05.07)

Preamble:
(To be written)

Title I: Constitution and Designation

Article 1: Constitution
The Association is constituted by:
-The National Veterinary Professional Organisations representing the Veterinary Practitioners in the Arab and European countries.
-Exceptionally, the Veterinary Practitioners natives of countries without those Organizations.

Article 2: Designation
This association is designated by:
“Association Vétérinaire Euro-Arabe”
In abbreviation: “AVEA”

Title II: Duration, Head-Office, Languages:

Article 3: Duration
The duration is unlimited.

Article 4: Head-Office
The Head-Office is that of the President elected by the General Assembly. It may be transferred by decision of the Administration Board.

Article 5: Languages:
The official languages of the Association are French, Arab and English.

Title III: Objectives and means of action

Article 6: Objectives
This Association aims:
-The Study of all questions regarding the veterinary profession in the Member Countries.
-The promotion of relations and the strengthening of confraternal bonds between the veterinarians in the Member Countries.
-The creation and edification of the structures needed for the achievement of these objectives.
-The promotion and harmonization of the veterinary studies in the Member Countries, guarding and assuring the quality of the veterinary formation either initial, complementary, continuous or specialized.
-The development of scientific, technical and professional exchanges within the Member countries.
-The harmonization of legislation ruling the veterinary profession in the Member Countries.
-To coordinate and harmonize the standing of veterinary practice in the Member Countries
-To develop the veterinary research in the Member Countries
-To support the organization of the veterinary profession in the Member Countries
-To promote internationally the veterinary graduates of the Member countries.

Article 7: Means of action
In order to achieve these objectives, the Association might remarkably:
-concert with any other veterinary organization
-create all means of information and study
-be associated with all national or international groups susceptible of bringing surplus value to the achievement of these objectives

Title IV: Recruitment, admittance, resignation, radiation, exclusion:

Article 8 : Founding Members
The country members considered as founders of the Euro-Arab Veterinary Association where those present at the 1st Euro-Arab Congress in Tunis, and at the Constitutive General Assembly of the 22nd November 1997, and those participating on the Tunis Congress (May, 1997), Cordoue (November, 1997), Le Caire (February, 1997), Beyrouth (May, 1997).

Article 9: Recruitment:
The National Veterinary Professional Organisations of Arab and European countries, which engage in the work of this frame and respect the present statute, may join the Association and thus acquire the quality of adherent member of the Euro-Arab Veterinary Association.

Article 10: Admittance
The admittance of new adherent members, presented by the Administration Board, is submitted to the agreement and favourable vote of the majority of the General Assembly.
This decision has no appeal and no motive.
The practical admittance modalities are established by internal regulation.

Article 11: Resignation and Radiation
The quality of adherent member is lost by:
-resignation, notified by letter to the President of the Association
-dissolution, by any cause, of the member country National Veterinary Professional Organisation’s moral person.
-Radiation, pronounced by the General Assembly, by non-payment of the membership fee.
In case of resignation, the adherent member shall verify his financial situation on the day his resignation is acknowledged.
In case of radiation, the membership fees of the current year are due.

Article 12: Exclusion
In case of serious fault, repeated violation of the statutes or internal regulation, moral or material perjury to the Association, an adherent member may be excluded by the General Assembly, under the foreseen modalities settled by the internal regulation.

Article 13: Founders College
The Founders College is constituted by the physical persons who have created the Association and constitute it’s first historic instances.
Those persons are Dr. Faouzi KECHRID, Dr. Marcel LUX, Dr. Robert ALLAIRE, Dr. Hussein ESSAMAD, Dr. Georges ASTRIDIS, Dr. Jean OKAYEM, Dr. Francisco OROZCO

Article 14: Honorary Members
Under the President’s proposal, the Administration Board may grant an honorary title to the members of the Executive Bureau or Administration Board who have rendered exceptional service to the Association.

Title V – Resources and Control

Article 15: Resources
The Association’s resources are composed by:
-the annual membership fees, paid by the national professional organizations or individual members, established by the General Assembly under proposal of the Administration Board. The fee is currently 200$.
-The contributions, cost participations, donations, legacies, and other incomes.

Article 16: Control:
Under the conditions and modalities established by the internal regulation, a internal and external financial audit will be settled, which has to be approved by the General Assembly.

Title VI: Administration and Functioning

The Association is managed and administered by the directive organs hereby designated, giving the frame of directions and decisions taken in the General Assemblies and by the Administration Board.

Article 17. Administration Board:

Article 17.1. Composition:
The Administration Board is composed by the following colleges:
-College of Adherent Members:
The college of adherent members is composed by the physical persons, foreseen in article 1, designated by the member countries' National Veterinary Professional Organisations and appointed to be sited there, or by the individual members, by the reason of 1 per country.
-Founders College
The founders college is composed by the physical persons designated in article 13.
-Technical College
The technical college is composed by the presidents of the Association’s technical commissions.
-Honorary Members, as foreseen in article 14.
Members of the Administration Board must be:
-Veterinary Practitioners
-Members of a National Veterinary Professional Organisation, with an up-to-date subscription at the moment of their designation, or an individual member with an up-to-date individual subscription or members of the Founders College.
The functions of the Administration Board members cease by:
-Resignation,
-Loss of adherent membership by the National Veterinary Professional Organisation that nominated the member, at the end of the elective appointment of the designated member.
-Radiation or exclusion of the last
-Dissolution of the Association
The functions of the Administration Board members are gratuitous.
The expenses advanced by the members, on behalf of the Association, may always be reimbursed, within the limits and conditions defined by the internal regulation.

Article 17.2. Power
The Administration Board is invested with administration and disposition powers to manage, direct and administer the Association, and to guide and impel the Association’s actions.
Missions:
-to define the policy and general guidances, and to determinate the activities organized by the Association
-to define the main lines of action in communication and external relations.
-to establish budgets and to control its execution
-to analyse the annual account reports.
-To elect, revoke and control the activity of the Executive Bureau Members.
-To approve the internal regulation
-To summon the General Assembly, define the Agenda and prepare its works.
-To establish an annual management and activities report, and to present it on General Assembly.
Some of these powers may be delegated to the President.

Article 17.3. Functioning
The Administration Board meets at least once a year, by the President’s convocation and initiative.
The convocations are made at least 15 days before the established date and include the Agenda defined by the President.
The Administration Board may deliberate valuably when more than the half of its members are present or represented.
The Administration Board meetings may be held by any means of communication considered appropriate: video conference, internet conference or telephonic conference.
The decisions are made by the majority of the present/represented members.
One member designated by the Board, who’s unable to attend the meeting, may be represented by another member designated by the member, designated by the National Veterinary Professional Organisation.
The Administration Board meetings shall be transcribed in Minutes.

Article 17.4. Expenses:
The Administration Board member’s travel expenses are covered by the National Veterinary Professional Organisations that have designated them.
The Administration Board member’s accommodation and restaurant expenses are covered by the National Veterinary Professional Organisations that host the meeting.

Article 18. Executive Bureau

Article 18.1. Composition
The Executive Bureau is composed by:
•Elected members, each one having a deliberative voice:
-One President,
-Two Vice-Presidents, one representing an Arab country and the other representing an European country
-One General-Secretary
-Two adjoint General Secretaries, one representing an Arab country and the other representing an European country
-One General Treasurer
-One adjoint General Treasurer
•Invited permanent members, each one having a consultive voice:
-A Founders College Representative
-A Technical Commissions Representative
The Members of the Executive Bureau are elected by the Administration Board within the designated members, by simple majority and for a period of 4 years, has defined by the internal regulation.
These members can be re-elected, but can’t exercise more than two consecutive mandates in the same function.
These functions are not remunerated.
The functions of the Executive Board members cease by resignation, repeal or loss of the Administration’s Board membership.

Article 18.2. Powers
The Bureau guarantees the current management of the Association, and watches over the accomplishment of the Administration Board actions.

Article 18.3. Functioning
The Bureau meets as often as the Association’s interests demand, and at least twice a year, by the President’s convocation and initiative.
The convocations are made at least 15 days before the established date and include the Agenda defined by the President.
The Executive Bureau meetings shall be transcribed in Minutes.
These meeting may be held by video conference, internet conference or telephonic conference.
The decisions are made by simple majority of the deliberative voices. In case of disagreeing voices, the President’s vote counts as double.

Article 18.4. Expenses
The Executive Bureau member’s travel expenses are covered by their National Veterinary Professional Organisations or by the Association, if it’s comprised in the budget.
The Executive Bureau member’s accommodation and restaurant expenses are covered by the National Veterinary Professional Organisations that host the meeting.

Article 19: President
The President accumulates the qualities of President:
-of the Executive Bureau,
-of the Administration Board,
-of the Association.

Article 19.1. Powers
The President:
-Guarantees the current management of the Association, having the possibility to delegate to any person, according to needs.
-Summons the Executive Bureau, the Administration Board and the General Assemblies, takes part on the definition of the Agendas and presides the meetings.
-Is able to open and manage, in all financial and credit establishments, all accounts and saving books.
-Executes the decisions made by the Executive Board and the Administration Board
-Signs all the acts, documents and conventions needed to the execution of the EB, AB and GA decisions.
-Instructs all expenses and controls the execution of the annual budgets.
-Proposes the Association’s internal regulation for approval of the Administration Board.
-Partakes in the definition of the great guidelines and presents a moral report to the annual GA.
-May delegate, in writing, his powers and his signature and is able to, at any moment, cease these delegations.

Article 20. Vice Presidents
The Vice-Presidents:
-assist the President,
-substitute the President whenever he is engaged
-accomplish the missions entrusted by the President

strong>Article 21. General Secretary
The General Secretary:
-Watches over the good functioning of the Association, at substantial, administrative, managing and juridical levels.
-Establishes the minutes of the EB, AB and GA meetings.
-Controls the Association records.
-May act by the President’s delegation.

Article 22. Adjoint General Secretaries
The Adjoint General Secretaries:
-assist the General Secretary
-substitute the General Secretary whenever he is engaged
They are elected within the members designated by the National Veterinary Professional Organisations adherent to the Association, one being from an Arab country and the other from an European country.

Article 23. General Treasurer
The General Treasurer:
-Establishes the Association’s annual accounts.
-Proceeds to collect membership fees.
-Presents the annual budgets to the GA and establishes a financial report presented with the annual accounts to the annual ordinary GA.
-Proceeds to pay all expenses and receive the revenues.
-May be able, by the President’s delegation and under his control, to open and manage all the bank accounts established in the Association’s name.

Article 24. Adjoint General Treasurer
The Adjoint General Treasurer:
- assists the Adjoint General Treasurer.
- substitutes the Adjoint General Treasurer whenever he is engaged.
He is elected within the members designated by the National Veterinary Professional Organisations adherent to the Association, and will be from an Arab Country if the General Treasurer is European, or from an European Country if the General Treasurer is Arab.

Title VII General Assemblies

Article 25. Common dispositions:
All the National Veterinary Professional Organisations adherent to the Association will designate a maximum of 2 delegates to represent them in General Assemblies.
The GA are summon by the President, at least one month before the established date and the summon will include the Agenda.
The President will preside over the GAs, exposing the questions of the Agenda and guiding the discussions.
In case of previous engagement, the President will be substituted by one Vice President.
The GAs can’t deliberate over matters not included in the Agenda.
Each National Veterinary Professional Organisation may insert one topic in the Agenda, asking the President at least 8 days before the GA.
In a case of urgency or exceptional seriousness, the President, after consultation of the Executive Bureau before the opening of the meeting, may modify the Agenda.
The GAs may hear all persons capable of enlighting the deliberations.
The voting method can be by raised hands, voice call or secret ballots, according to the Assembly Board decisions.
The GA deliberations and resolutions shall be transcribed in Minutes.

Article 26. Ordinary General Assemblies
The Ordinary GA meets annually, alternatively in one of the countries of the European or Arab adherent members, by the President and Administration Board initiative.
The Ordinary GA deliberates over all questions present in the Agenda, regardless of the number of members present.
The decisions are made by simple majority of votes expressed by the presents.

Article 27. Extraordinary General Assemblies
The Extraordinary GA meets whenever the Association’s interests demand, by the President or an adherent member initiative.
The Extraordinary GA has competences to proceed, under proposition of the Administration Board, solely to the statutes modification, the Association dissolution and the devolution of goods.
The Extraordinary GA deliberates regardless of the number of members present.
The decisions are made by a three-quarters majority of votes expressed by the presents.

Title VIII. Various Dispositions:

Article 28. Internal Regulation
An Internal Regulation is created and modified by the Administration Board, defining and completing, as needed, the dispositions reported in the present statutes.
The approval of this statutes implies directly the approval of the internal regulation.

Article 29. Statutes Modification
Only the Extraordinary GA is able to modify, under the modalities established by the internal regulation, the Association statutes, by the Administration Board proposition.
The modifications of current statutes will be made by a three-quarters majority of votes expressed by the presents.

Article 30. Dissolution
The dissolution of the Association can only be pronounced by an Extraordinary GA, specially summoned for this purpose and named “Extraordinary General Assembly for Dissolution”.
The GA that pronounces the Association dissolution will define the devolution of goods and will nominate a liquidator entrusted with the devolution of the active and regularization of the passive. In case of positive balance, it will be legated to an International Association pursuiving identical objectives.